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SETsquared Innovation Platform – Terms of Use
Updated version: 03.02.2022
The Community Website Terms of Use (“Terms of Use”) are defining the conditions under which you may access and use the Community Website and all the functionalities provided (hereinafter designated together the “Service”).
By accessing or using the Service or by logging into with your allocated User ID, you agree to be bound by these Terms of Use. The User undertakes to have legal ability and means required to access and use the Service and acknowledges to have read, understood and accepted without limitation or reservation the Terms of Use, which apply in addition to the Privacy Policy.
Please review these Terms of Service carefully prior to using the Service. If you do not agree with these Terms of Use, please do not use the Service.
Legal notice
The Service is provided by the University of Bath
University of Bath, Registered office: Claverton Down, Bath BA2 7AY
E-mail: [[email protected]]
Definitions
Community Website: the online platform named the SETsquared Innovation Platform and provided by the University of Bath. https://setsquared.hivebrite.com/
User Account: means a dedicated online account opened by any visitor and providing an access to the Service.
Identifiers: means login and password or social login the User used to create the User Account.
Party or Parties: means the User and the University of Bath designated either individually or collectively.
Service: means the Community Website and all the functionalities provided thereto.
Service Content: any data, text, files, information, usernames, images, graphics, photos, profiles, audio and video clips, sounds, works of authorship, applications, links, and other content or materials made available during the Service.
User or Users: means any person authorized by the University of Bath to access and use of the Service after creation of a User Account.
User Content: any content created, posted, or shared by the User, on or through the Service including any information, data, photos and other content relating to the User.
Term
The Terms of Service will come into effect on first access to the Service for the entire duration of use.
Description of the Service
The Service enables Users to connect with each other, build communities, or also do networking.
The Service comprises a suite of online services provided by the University of Bath, allowing the User to:
Connect with people of the SETsquared Innovation Platform, groups, businesses the User is interested in:
Live feed: allows Users to have access to a newsfeed aggregating contents posted via the application. They can comment on the posts.
Recommend: allows Users to suggest someone to be invited by the admin.
Geolocation: allows Users to be located via their device in order to know who is near them.
Mentoring: allows Users to declare themselves mentors in specific domains so they can be contacted by users wishing to be mentored.
Communicate with others by sharing content such as status, photos, videos, sending private messages, as well as creating events, groups, or projects.
Directory: provide with the contact details of other Users.
Private messages: allow Users to discuss by private messages.
Projects: allows Users to create a project.
Groups: Users can be part of groups with all the features of the application.
Event organization: allows Users to create events.
Ensure the safety and integrity of the Community Website with a reporting tool allowing the Users to signal contents and other Users.
Share job offers or apply to job offers published in the Community Website;
Stay up to date with news about the SETsquared Innovation Platform and activities in the Community Website:
Email campaign: the User can receive emails campaigns from the SETsquared Innovation Platform
Notification: Users that have agreed can receive notifications sent by the SETsquared Innovation Platform.
Media center: Users can upload files that are stored in the Community Website.
These Terms of Service govern the use of each component of the Service.
Access to the Service
Access to the Service shall be subject to the creation of a User Account.
The Service is available on the website: https://setsquared.hivebrite.com.
Requirements for the access to the Service
The User must ensure to has (the “User’s System”):
The ability and means required to access the Services and to use it;
The appropriate hardware (computer, smartphone...) and operating software and shall carry out the responsibility of the maintenance and the security;
An Internet access from any access provider of the User’s choice;
An adapted configuration of the browser.
Users shall bear all the costs for accessing the Service.
Creation of the User Account
This shall require the entering of personal identification data through the online registration form accessible at the following address: https://setsquared.hivebrite.com/signup.
[Option 1: The User shall enter user the following identification data: First name, Last name, Email address, Workplace, (location), Job Title
[Option 2: The User can create a User Account by connecting through his or her Facebook/LinkedIn/Google account or his or her SSO account.
The User agrees to provide only accurate and complete information when creating or updating his/her Account information.
Access modalities
In order to benefit from the Services, the User must log-in with the and the User used to create the User Account. Identifiers are personal and confidential. Users are responsible for keeping it secret and not disclose it to any third party in any form and for any reason whatsoever.
The User’s login can only be changed at the request of the User or at the initiative of the University of Bath. The User’s password is modifiable by the User through the User’s Account. The User is solely and entirely responsible for the use of the User’s Identifiers and undertakes to do everything possible to keep it secret and not to disclose them to anyone, in any form whatsoever and for any reason whatsoever. If the User forgets her/his password, the User can generate a new one by clicking on the link “Reset my password”.
The User is solely responsible for the activity that occurs on its User Account and will be responsible to keep its Identifiers secure and for the use of his Identifiers by third-parties or for any actions or declarations made through his User Account, whether fraudulent or not.
If the User has reason to believe that a person is fraudulently using identification elements or his User Account, she or he must immediately inform the University of Bath by e-mail at the following address [email protected].
The User is solely responsible for the improper access, damage, disruption, loss or theft and adverse consequences caused by its breach of the confidentiality of the Identifiers. In case of loss, misappropriation or unauthorized use of its password, the User shall immediately notify the University of Bath.
Users may not use another’s account without permission. A User Account may not be shared, transferred, or sold to other parties, nor are they to be used by or made available to any person or entity except the registered user.
Cost of the Service
The Service is available free of charge (excluding any connection costs, whose price depends on your electronic communication service provider).
Intellectual property
Company’s ownership
The Service and the Service Content belong and shall remain the property of the University of Bath or its licensors as appropriate, and is protected by copyright, patent when applicable, trade secret and other intellectual property laws.
The User shall not acquire any of such rights title and interest (including, without limitation, all intellectual property rights such as copies, modifications, extensions and derivative works thereof) save as otherwise expressly set out in this Article 7.2 and the User shall take all necessary measures to this effect. All rights not expressly granted to Users are reserved and retained.
Any reproduction, representation, distribution, modification, adaptation or translation of these various Service Content, in whole or in part, in any form and current or future medium is strictly prohibited, except within the limit of the Terms of Service or with prior express authorization of the University of Bath. Any use of these Service Content not expressly authorized by the University of Bath shall constitute a violation of the Terms of Use and a violation of intellectual property rights.
Except as specifically permitted by these Terms of Use, User may not use or register any name, logo, brand or insignia of the University of Bath or any of its members for any purpose except with the University of Bath prior written approval and in accordance with any restrictions required by the University of Bath. These are the property of the University of Bath or are subject to rights to use, duplicate or represent/communicate to the public that have been granted to such.
The University of Bath is the producer of databases on the Community Website and the University of Bath is the owner of any databases made available. The User shall not extract or reuse a substantial qualitative or quantitative portion of the databases, including for private purpose.
User’s right of use
The University of Bath grants the User a limited, non-exclusive, non-transferable, and revocable license to use the Service for User’s personal, non-commercial purposes. The User may only use the Community Website on devices that User owns or controls. User may use the Service and the Service Content only in the manner and for the purposes specified in these Terms of Use. Except as specifically permitted by these Terms of Use, User may not modify, transmit, produce, distribute, display, sell, license, broadcast, or otherwise make available in any form or by any means any part of the Service or the Service Content without the express written permission of the University of Bath.
In connection with the use of the Services and Service Content or User’s Content, the User is not authorized to, or cannot allow a third party to:
violate any applicable laws, rules or regulations, notably cause damage or injury to any person or property, infringes any rights of third parties including but not limited to any intellectual property rights and privacy rights or perform any other illegal, harmful or fraudulent activities;
probe, scan, or test the vulnerability of any system or network;
remove, circumvent, disable, damage or otherwise interfere with any security measures of any network, computer or communications system, software application, or network or computing device;
attempts to connect without permission and/or damage, in any way whatsoever, any users, hosts or networks;
disturb, hamper, interfere or interrupt the access to or operation of the Service and Service Content including by transmitting any worms, viruses, spyware, malware or any other code of a destructive or disruptive nature.
User’s undertakings
The User represents and warrants that she or he owns all intellectual property rights in the User Content or that this User Content is subject to a license granted to the User by a third party holding these rights, under conditions allowing the User to freely use and/or transfer these elements for the purpose of using the Service. The University of Bath does not claim ownership of the User Content. The User hereby licenses the University of Bath and all Users a perpetual irrevocable, royalty free, worldwide license to copy modify translate or reproduced in any form the User Content
The User holds the University of Bath harmless from all claims or actions brought by third parties on the grounds of an infringement of their rights, including, without limitation, publicity rights, copyrights, trademark and/or other intellectual property rights or privacy rights in the User Content.
By using the Service, the User represents and warrants that she or he has the legal right and capacity to enter into these Terms of Use in the User’s jurisdiction.
User warrants to be at least 18 years of age or older or an emancipated minor, or possess legal parental or guardian consent, and is fully competent, to use the Service and to enter into and comply with these Terms of Use. If the User is under the age of 18 years, the User must obtain verifiable consent from a parent or legal guardian. The parent or legal guardian shall be able to provide consent to her or his child’s use of the Service and agree to be bound by these Terms of Use in respect to her or his child’s use of the Service.
Persons aged 13 years old or less are not authorized to access the Service.
2. User’s rules of conduct
User may not post content which is either unlawful or illegal or includes: (i) sexually explicit materials; (ii) obscene, misleading, libelous, slanderous, violent, hateful and/or unlawful content or profanity; (iii) content that infringes upon the rights of any third party, including copyright, trademark, privacy, publicity or other personal or proprietary right, or that is deceptive or fraudulent; (iv) content that promotes the use or sale of illegal or regulated substances, tobacco products, ammunition and/or firearms; and (v) gambling, including without limitation, any online casino, sports books, bingo or poker (“Objectionable Content”) via the Service.
User may not defame, stalk, bully, abuse, harass, threaten, impersonate or intimidate people or entities and must not post private or confidential information via the Service, including, without limitation, the User or any other person's credit card information, social security or alternate national identity numbers, non-public phone numbers or non-public email addresses.
User must not create accounts with the Service through unauthorized means, including but not limited to, by using an automated device, script, bot, spider, crawler or scraper.
User must not attempt to restrict another User from using or enjoying the Service and must not encourage or facilitate violations of these Terms of Service.
User may only make non-commercial uses of the Service and Service Content. Use of Service or the Service Content for any commercial, public or political purpose is strictly prohibited. Prohibited activities include, but are not limited to: (1) activities that are illegal or fraudulent; (2) use that inaccurately implies endorsement, approval, or sponsorship by the University of Bath (or any individual officer or employee of the University of Bath); (3) use that can be confused with official communications of the University of Bath or its officers or employees; and (4) print or electronic mass mailings (sometimes known as "spamming"), solicitations for commercial services.
Reporting and moderation
In order to ensure the Community Website provides the best experience possible for everyone, if a User sees any inappropriate content, she or he must use the “Report as offensive” feature found under each post.
The University of Bath has no general obligation to monitor User Content nor to investigate whether facts or circumstances are revealing illicit activities. the University of Bath has set up a reporting tool allowing any User to notify illegal, abusive and harmful content.
If User Content is reported, the University of Bath reserves the right to withdraw the reported content and/or suspend or terminate the User Account of the User having originally published the reported content in the conditions set forth in Article 11.2.
Termination, suspension, or revocation of access
Deletion of the User Account by the User
At any time, the User may delete its User Account by contacting the University of Bath at the address or email address mentioned in Article 15.
Deletion is effective immediately and all the data collected upon the subscription as well as the content published by the User on the Community Website is deleted after a period of 12 months.
Suspension or termination of the User Account by the University of Bath in case of breach of the Terms of Use
The University of Bath retains the right to suspend User’s access to the Service to make all investigations necessary following a report made pursuant to Article 10 or in case of presumed or suspected breach of Terms of Use. The User whose User Account is suspended will be informed by the University of Bath of such a decision by email. The User has the possibility send an email to the University of Bath to obtain additional information on the reasons for the suspension as well as to provide explanations and/or any element in order to demonstrate that the breach has been remedied. If the violation of Terms of Use is not remedied within one (1) month from suspension notification, the University of Bath reserves the right to terminate the applicable User’s Account and right to use the Service, in addition to any other rights or remedies available.
Deletion of inactive User Account
The University of Bath will delete inactive accounts after a continuous period of two (2) years the User has not used the Community Website. The User will be informed by email of the deletion of his or her account subject to prior notice of two (2) weeks.
Privacy; Confidentiality
By using the Service, User’s personal data may be collected and processed by the University of Bath, in compliance with the University of Bath Privacy Policy and the Cookie Policy, (collectively, “Privacy Policies”).
Limitation of Warranty and Liability; Indemnification.
The University of Bath do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors and for fraud or fraudulent misrepresentation
The University of Bath does not provide any guarantee relating to the availability or performance of the Service. The University of Bath shall have no liability for the unavailability of the Service nor for the loss of any User Content from the Service
The University of Bath does not guarantee that the Service or any User Content is free from bugs or viruses. You should use you own virus protection.
The University of Bath is not responsible for the User’s device compatibility nor if the User is unable to connect due to any technical problem related to the Internet network or a failure in the User's computer facilities and equipment.
The University of Bath shall not be responsible for User’s System, nor any problems arising from or related to User’s System or caused by the Internet. User is responsible for the security of the User System and the security of its access to and connection with the Services.
The Service is a free service and accordingly any document, information, data, or elements available via the Service, including User Content (“Information”) is provided without any guarantees, including that the Information is comprehensive or accurate.
The User is solely responsible for the use of the Information and bears all the risks arising from any reliance on this Information. The Information is provided on the condition that the User can determine its interest for a specific purpose before use. The University of Bath accepts no liability for any loss injury arising from reliance on or use of the Information.
The User is solely responsible for all User Content posted, and assumes all risks relating to its use by others and others’ reliance on its accuracy. The User acknowledges that, following the publication of the any content, its information will become accessible to all the Users on the Community Website and that as such, same information may be published, modified, translated, reproduced in any form and accessible, saved and reproduced by other Users and the University of Bath. The University of Bath will have no responsibility or liability in connection with the User Content.
The University of Bath expressly excludes any liability for events of any kind that may occur during any meeting organized between Users within the use of the Services.
Hypertext links
The Community Website may provide links to websites operated by third parties or other internet sources/networks, as well as data/information coming from third-party servers. The University of Bath does not endorse or accept responsibility for the content or the use of third-party websites and cannot be held liable for any damage following or in relation with use or the fact of having trusted the content/data/results available on such third-party servers, external sources or internet sites.
If a User uses third-party sites or content from third-party servers, User does so solely at User’s own risk. Links do not imply that the University of Bath is affiliated or associated with any linked site.
Contact
For any questions regarding the Terms of Use, especially use of the Service or any claim, please [email protected].
The User can use these contact details for any technical support request.
Miscellaneous
Governing Law and jurisdiction. These Terms of Use, will be governed by the laws of England and you and we both agree that the courts of England and Wales will have exclusive jurisdiction except that if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are resident of Scotland, you may also bring proceedings in Scotland.
Change of Terms of Use. These Terms of Use are subject to change from time to time. Any changes will be posted to this page. Use of this Service or any Service Content after entering into force the new version of the Terms of Use will constitute the agreement to the modified Terms of Use. If the User disagrees with such modification of the Terms of Use, the User may terminate the Service and delete its User Account under the conditions set forth in Article 11.
Change of the Service. The University of Bath may further develop or modify the Service or the Service Content only to improve its quality. The User will be informed of such development/modification as soon as it is implemented.
Severability; Entire Agreement. Except in the case of invalidity of an essential clause, if any provision of these Terms of Use is held to be invalid or unenforceable, that provision, to the extent unenforceable, shall be struck, and shall not affect the validity or enforceability of the remaining provisions. These Terms of Use, including the Privacy Policies, set forth the entire understanding and agreement between the User and the University of Bath with respect to the subject matter hereof.
Convention of proof. Electronic documents exchanged by electronic means between the User and the University of Bath shall be regarded as writings having the same probative force as writings on paper in the meaning of applicable law. They may constitute faithful and durable copies in accordance with applicable law, so that the User is invited to keep them.
Force majeure. In no case the University of Bath may be held liable for any breach of its contractual obligations resulting from a force majeure event as defined in applicable law and related jurisprudence.
SETsquared Innovation Platform – Privacy Policy
This Privacy Policy is edited by the University of Bath, having its registered office at Claverton Down, Bath BA2 7AY (hereafter, the “Data Controller”).
The Data Controller offers a platform labelled SETsquared Innovation Platform, intended to facilitate the development of collaborative projects for SMEs, academics and corporates (hereafter, the “Platform”) to its users which have subscribed on the Platform and as such have a user account (hereafter, the “Users”). The Platform is available at the following url address https://setsquared.hivebrite.com/
The Data Controller uses a solution called “Hivebrite”, which enables the import and export of user lists and data, the management of content and events, the organization of emailing campaigns and opportunity research and sharing as well as the management of funds and contributions of any kind.
In this regard, the Data Controller collects and processes User’s personal data in accordance with the Privacy and Cookie policy.
The Data Controller is particularly aware and sensitive with regards to the respect of its Users privacy and personal data protection. The Data Controller commits to ensure the compliance of the processing it carries out as data controller in accordance with the Data Protection Law.
Data Protection Law is the UK GDPR and the Data Protection Act 2018 together with any other laws in the United Kingdom dealing with the processing of personal data.
The Data Controller has put in place an appropriate privacy and cookie policy to be fully transparent on how the personal data of Users are processed within the use of the Platform and services provided.
This privacy policy is intended for the Users of the Platform of the Data Controller.
Data Controller has appointed a Data Protection Officer (hereinafter “DPO”) you may contact at the following address: Lydia Green, [email protected].
Date of last update: 22/02/22
COLLECTED PERSONAL DATA
1.1 When subscribing on the Platform
When subscribing to the Platform, the User is informed that its following personal data is collected for the purpose of creating a user account:
Mandatory data
First name ;
Last name ;
Email address;
Workplace (location)
Job Title
Optional data:
Gender
The User is informed that it is not possible to access the Platform without providing the mandatory data to create an account and authenticate the User.
1.2 During the use of the Platform
The User may validly publish, at its own initiative, any content on the Platform:
The User is aware that when using the Platform, the User may decide to provide other personal data including « sensitive data » within the meaning of Data Protection Law, for example, data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, concerning sexual orientation, etc. By providing such data (including sensitive data), the User agrees to their processing by the Platform in the conditions set forth in this Privacy Policy.
THE PURPOSE OF THE DATA PROCESSING
The Data Controller and its subcontractors process personal data that are freely transferred by the User when accessing the services proposed by the Platform for the following purpose:
|
Purpose |
Legal basis |
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Creation and management of a user account. |
Legitimate Interest
Consent
Consent
Legitimate Interest
Legitimate Interest
Legitimate Interest
Legitimate Interest
Consent |
|
If applicable: [Management of prospection operations:
|
|
|
Making statistics in order:
|
|
|
Making statistics regarding the effective use of the Platform;
|
|
|
Making statistics regarding the different levels of activity on the Platform. |
|
|
Enable the synchronization of the User’s LinkedIn profile. |
DATA RETENTION PERIOD
The Data Controller informs the User that the personal data related to the User Account is retained only during the length of the User’s subscription on the Platform.
Following the termination of said subscription, the data collected upon the subscription as well as the content published by the User on the Platform shall be deleted after a period of 12 months.
DATA TRANSFERS
The Users’ data are stored in the European Economic Area (EEA) by the Data Controller, and its trusted service providers. However, depending on the processing, the Users’ data may also be transferred in a country outside the EEA, to our trusted service providers.
When transferring data outside the EEA, the Data Controller ensures that the data are transferred in a secured manner and with respect to the Data Protection Law. When the country where the data are transferred does not have a protection comparable to that of the UK, the Data Controller uses “appropriate or suitable safeguards”.
Users can access such safeguards here Lydia Green, [email protected].
EXERCISE OF THE USERS’ RIGHTS
The User is duly informed that it disposes at any time, depending on the legal basis of the processing, a right to access, to rectification, to erasure, to restriction of processing, to data portability, and to object.
When processing is based on User’s consent, the right to withdraw consent at any time, without affecting the lawfulness of the processing based on consent before its withdrawal.
The User can exercise its rights by sending an email to the following address provided that the User justifies his/her identity [email protected].
In addition, in the event the User considers that its rights have not been respected, the User of which the personal data is collected can lodge a complaint with the Information Commissioner whose contact details are at Make a complaint | ICO
COOKIES
The Data Controller informs the User that Hivebrite, as well as its subcontractors, uses a tracking technology on its terminal such as cookies whenever the User navigates on the Platform subject to the conditions described in the Data Controller Cookie Policy [https://setsquared.hivebrite.com/page/cookie-policy].
RECIPIENT AND PERSONS AUTHORIZED TO ACCESS THE USERS’ DATA
Only authorized persons working for the Data Controller and, in some cases, its subsidiaries, can access your personal data. The Data Controller makes its best effort to ensure that these groups of people remain as small as possible and maintain the confidentiality and security of User’s personal data.
The Data Controller also uses trusted service providers to carry out a set of operations on his behalf for hosting. The Data Controller can also use service providers in the tech industry, editors of specific tools integrated in the Platform for technical purposes.
The Data Controller only provides service providers with the information they need to perform the service and ask them not to use your personal data for any other purpose. The Data Controller does his best to ensure that all these trusted service providers only process the personal data on our documented instructions and provide sufficient guarantees, in particular in terms of confidentiality, expert knowledge, reliability and resources, to implement technical and organizational measures which will meet the requirements of the applicable legislation, including for the security of processing.
The Data Controller may be required to disclose or share your personal data to comply with a legal obligation, or to enforce or apply our terms of use/sale or any other conditions you have accepted; or to protect the rights, safety or property, its customers or employees.